List Of 40 Formal Letter Writing Topics [PDF Included]

Last Updated on March 4, 2024 by Editorial Team

Are you tired of staring at a blank page when you need to write a formal letter? Do you find yourself struggling to come up with topics to write on? Fear not, because we’ve got you covered! 

In this blog post, we’ve compiled 25 formal letter-writing topics on professional communication, along with tips and tricks to help you craft the perfect letter every time. Whether you’re writing a cover letter, a complaint letter, or a letter of recommendation, this post has everything you need to know to make a lasting impression. So grab a pen and paper, and let’s get started!

Formal letter writing topics: A comprehensive list for professional communication practice

Since effective written communication is crucial, writing a well-crafted formal letter can demonstrate your professionalism, attention to detail, and effective communication skills. By learning how to write a formal letter, you can enhance your ability to communicate effectively and increase your chances of success in various professional contexts in the future. Here are a few topics for you to practice:

  1. A complaint letter to a teacher or principal about a school issue.
  2. A request letter to ask for a recommendation letter from a teacher or mentor.
  3. A letter to a local representative or official about a community issue.
  4. A letter to a university or college to request information or admission.
  5. A Letter of inquiry to a company or organization regarding job or internship opportunities.
  6. A letter to a school board or district regarding a policy or funding issue.
  7. A letter to a news or media outlet regarding a social issue or event.
  8. Writing a letter of appreciation to a teacher or mentor.
  9. A letter to HR regarding an Application for a job
  10. A letter to Request a salary increase
  11. A Letter to a landlord giving notice of intent to vacate a rental property
  12. A letter to Request an appointment with a doctor
  13. Letter to principal to grant sick leave
  14. Request for a recommendation letter from a former employer
  15. Letter to a company requesting a product sample
  16. Letter to a customer apologizing for a mistake
  17. Request for a review of a performance appraisal
  18. Request for a leave of absence from work
  19. Letter of resignation from a volunteer position
  20. Application for an internship
  21. Cover letter for a job application
  22. Letter to a professor requesting an extension on an assignment
  23. Letter to a restaurant complaining about poor service
  24. Request for a copy of a transcript from a school
  25. Suggesting a new school program or activity
  26. A letter to the principal requesting permission to organize a school event
  27. A letter to the school board requesting a change in the curriculum
  28. A letter to the school administration requesting an extension on a deadline
  29. A letter to the school counselor seeking advice on personal issues
  30. A letter to the teacher thanking them for their support and guidance
  31. A letter to the school administration requesting financial assistance for a student’s education
  32. A letter to the school administration regarding a concern over the quality of education being provided.
  33. Complaint letter about a teacher or school policy
  34. Request for a recommendation letter from a teacher or guidance counselor
  35. Letter to the principal expressing concerns about school safety
  36. Letter to the school administration requesting better resources for students with disabilities
  37. Invitation letter to a school event, such as a fundraiser or talent show
  38. Letter to the school board requesting more funding for extracurricular activities
  39. Letter to the school administration requesting a change in school start times
  40. Complaint letter about school transportation services.
Formal letter writing topic
Formal Letter Writing Topic

The art of crafting the perfect letter: Tips and tricks to make your message stand out”

Crafting a perfect letter can be daunting, especially if you want to communicate your thoughts and emotions in written form. However, with a few simple tips and tricks, you can brainstorm while writing as you draft a compelling letter that accomplishes your objective. Here are some suggestions to help you create a perfect letter:

  • Identify the Purpose: Before you start writing, determine why you are writing the letter. Are you expressing appreciation, asking for something, or apologizing? Understanding your letter’s purpose will aid you in crafting your message effectively.
  • Consider the Recipient: It is crucial to consider the person who will be reading the letter and their relationship with you when composing a letter. Adapt your tone and language to suit the recipient.
  • Begin with a Strong Opening: The beginning of your letter should be intriguing, captivating, and cohesive. You may start with a relevant quotation, a personal story, or a thought-provoking question. A strong opening will maintain your recipient’s interest.
  • Be Brief and To the Point: A perfect letter should be concise and straightforward. Avoid rambling or veering off topic. Stick to the letter’s purpose and keep your message brief and to the point.
  • Use a Conversational Tone: To create an ideal letter, use a conversational tone. Write as if you are speaking to the recipient face-to-face. Avoid using overly formal or complex language, which can be off-putting.
  • Include Specific Examples: Use specific examples related to the letter’s purpose to make your message more convincing. This will help to clarify your point and make your message more memorable.
  • End with a Clear Call-to-Action: A perfect letter should end with a clear call-to-action. Whether you want a response, a meeting, or are expressing gratitude, make it clear what action you want the recipient to take.

Few notable additional tricks

  1. Use Active Voice: Using active voice in your letter can make it more engaging and persuasive. It can also emphasize your point.
  2. Edit and Proofread: Before sending your letter, carefully review and proofread it. Check for spelling and grammar errors, and ensure that your message is clear and concise.
  3. Personalize it: A personalized letter is more likely to be well-received than a generic one. Address the recipient by name and reference specific details relevant to them.

By following these tips and tricks, you can create a perfect letter that effectively communicates your message and accomplishes your goal.


Writing a perfect letter, email or message may seem challenging, when it comes to making a compelling message that achieves your desired outcome. Remember to identify the letter’s purpose, consider the recipient, use a conversational tone, include specific examples, and end with a clear call to action.

Additionally, utilizing active voice, editing, and proofreading, and personalizing the letter can further enhance its effectiveness. With these tools, you can confidently craft a perfect letter that effectively communicates your thoughts and emotions.

With these tips and tricks and some practice, you’ll be well on your way to becoming skilled in writing like Adam Searle!

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