Complete Steps For Pre-referral Process In Special Education

Students may have varying levels of grasping abilities and competencies.  Owing to this, some pupils may compromise on their academic performances and behavior.  It may be momentous to infer that not all of these need special needs education. While some of them may refine their skills with befitting counsel, some may need intense pedagogies. A pre-referral process is a proactive method that lets the instructors and parents evaluate kids to determine their condition precisely before considering special education for them. 

For the reason that pre-referral procedure is not included in the review process for special education, respective personnel must carefully analyze to offer the best pedagogy to the learners. With this frame of reference, we here elucidate various steps in the Pre-referral process meticulously 

How Pre-referral Process works: Before Special Education 

The pre-referral process may assist you in determining whether or not your kid needs special education. If your kid is having difficulty in school, take the time to learn about the pre-referral procedure that is in place at your child’s school. Participating in the planning process with your child’s educational team will help them progress and develop better.

1. Purpose

In order to make sure that your child receives acceptable accommodations and modifications before they have applied for special education evaluation, the pre-referral procedure is implemented. Sometimes, a simple modification in the classroom might completely transform their performance, eliminating the need to receive special education services altogether. The use of tactics that capitalize on your child’s talents while also meeting their educational requirements may be all that is required to get them back on the path to academic achievement. 

The pre-referral team is referred to by different names in various parts of the country. In certain schools, it is referred to as the Student Study Team (SST), whilst in others, it is referred to as the Student Intervention Team, Child Study Team, Teacher Support Team, or Student Success Team, among other names.

2. Members of the Team

There are no requirements for becoming a part of a pre-referral team. In most cases, the team consists of general education instructors, who are the most acquainted with the general education classroom and curriculum, and a counselor or administrator, among other people. A school psychologist, special education instructors, and other associated support employees, such as speech and language pathologists, may also be part of the team’s composition. Each school chooses team members based on what they believe would work best for them.

As a parent, you play an important role on this team. Despite the fact that a pre-referral meeting is not required by law and parent involvement is not guaranteed, most schools engage parents in this process. If you’re the one who knows your child’s health and development, home environment, academic background, specific abilities and talents, and learning and behavioural requirements, you’re in a good position to help them.

3. Process

Your kid has been recommended to the pre-referral team because someone is concerned about his or her academic abilities or conduct. Despite the fact that anybody who knows your kid may suggest it, you or the child’s school teacher most often initiate the reference. You will be asked to specify particular areas of concern, such as failure to turn in assignments, receiving bad marks in a subject area, failing to pay attention, or having difficulty comprehending homework or assignments, among other things.

4. Outcomes

If the interventions are successful and your kid seems to be getting back on track, schools will typically stick with the plan and arrange further sessions as required in the future. According to this information, your kid does not seem to need a special education assessment at this time. Almost certainly, they will benefit from training in a general education classroom, supplemented by ongoing interventions.

5. Collaboration

The pre-referral procedure assists you in ensuring that school personnel are aware of all of the elements that influence your child’s ability to learn. It enables you to collaborate with educators responsible for your child’s education – to work as a team. Regardless of the result of the process, your participation will have a beneficial influence on your child’s educational curriculum in some manner.

Special Education 101: 5 Vital Stages in the Pre-referral Process

A pre-referral process is a preventive strategy aimed at addressing pupils’ educational or behavioral challenges in the academic space. All pupils who require additional assistance should partake in interventions constructed to fulfill their particular necessities. The pre-referral procedure authorizes specialists to employ techniques that draw on the experimenter’s vitalities and satisfy their academic needs. Here’s a detailed step-by-step analysis of the pre-referral process in special education. 

Stage 1: Inceptive Scrutiny of Student Profile 

When a teacher, parent, or member of the school staff begins to develop concerns about a student’s academic or behavioural performance, the intervention process may begin. However, once the pre-referral process has been started at a school, it should be handled at the same pace regardless of how the initial issue was reported.

Stage 2: Acquiring Information

There are several methods to acquire information, and a variety of people may do it. Sometimes a member of the pre-referral team or the school counsellor may assist compile information to be shared with the group. Data relevant to the following areas may be gathered:

  • Experience, skill level and knowledge of the pupil
  • Variation in behaviour in school and home and its effect on academic performance. 
  • What pedagogies are previous induced

For this sort of information, informal evaluations are a handy tool. The pre-referral team may better understand the student’s issues by using these evaluations. Teachers may get data from several ways apart from informal assessments:

  • From peers, family and instructors relevant to the student
  • Informal classroom observations like attendance and school records.
  • Formal pieces like past assessment results and work samples portfolio.

Stage 3: Team colab on gathered Information

During this stage, team members meet in person to begin analyzing the data they’ve gathered so far and explore potential strategies and interventions for helping the student.

To guarantee that all of the necessary information is collected, reviewed, and discussed at pre-referral meetings, many schools employ pre-referral forms to ensure that all pre-referral stages are followed. These forms may encompass the following information: 

  • Competencies, strengths and weaknesses of the student.
  • Particular complications that induced pre-referral
  • Previous interventions if any along with backdrops in which the snags raised.

Stage 4: Implementation of Master plan and Assessment

When the meeting ended, the group would bestow a list of possible solutions to the student’s problem. Each area of concern may be addressed with one or more solutions. Some schools may have pre-defined regulations for these.

Next up, the strategy is implemented, and the student’s progress is tracked throughout this phase. The classroom teacher usually implements and monitors the program, although other team members may assist. Further, data is gathered to report the team in evaluating the intervention’s success.

Stage 5: Figuring out the Upshot to embark on Special needs 

The pre-referral team reconvenes at the end of the assessment and decision-making process to analyze the gathered data to observe whether the kid has progressed. They may take the assistance of the instructor in this process. If the pupil progressed, then they would look at continuing or halting the current intervention. If not, they may look for alternative strategies or analyze if the student needs special needs. 


Before the reports of these researches are submitted for special education evaluation, a pre-referral procedure establishes a warrant with adequate accommodations and adjustments. As a result, experts might use techniques that capitalize on the researcher’s skills while meeting their educational requirements. Teachers should gather background information about students throughout this process since it may provide valuable insight into the nature of a student’s challenges. Background information may also assist educators with suggestions for modifications that they might want to make to the general school curriculum or the approach to education to increase the student’s chances of succeeding in school.

Leave a Comment